Apostille Document Translation Services
What Is an Apostille — And Why You Still Need a Translation
Sending a document abroad, or bringing a foreign document into the United States, often requires more than a translation — it requires proof that the notary or official who signed it was legitimate. That’s what an apostille does. If your document carries an apostille stamp, that stamp has to be translated too, in full, along with the underlying document.
We provide certified apostille document translation for $18 per page, backed by an active American Translators Association (ATA) Corporate Membership (ATA Corporate Member #280493). Every translation includes a signed Certificate of Translation Accuracy and a complete rendering of the apostille certificate itself — seal, tracking number, issuing authority, and signatures.
Quick answer: An apostille document translation is the translation of a document — and its attached apostille certificate — for use in another country under the Hague Convention of 1961.
100% USCIS acceptance guaranteed
Need it faster? Expedited 12–24hr delivery available at $28/page
Do You Actually Need an Apostille Translation?
This trips up a lot of applicants, so it’s worth being precise about it. An apostille and a USCIS certified translation are not the same requirement, and USCIS itself rarely asks for an apostille on documents submitted for immigration benefits — a standard certified translation under 8 CFR § 103.2(b)(3) is usually sufficient for USCIS filings.
You need an apostille translation when a foreign government, court, university, or registry — not USCIS — requires proof that your U.S. or foreign document was legitimately notarized or issued, and that proof (the apostille) needs to be readable in the destination country’s language. Common cases: sending a U.S. document abroad for use in a Hague Convention country, or bringing a foreign apostilled document (birth certificate, background check, marriage license, corporate bylaws) into English for U.S. use.
If you’re not sure which one your situation calls for, tell us the receiving institution and country when you place your order — we’ll confirm whether you need a certified translation, an apostille translation, or both, before you pay for anything you don’t need.
How Apostille Translation Works
When your document has an apostille stamp attached, we translate the entire package as one unit: the source document plus the apostille certificate, including its seal, tracking or registry number, the name and title of the issuing authority, and all signatures. The English (or target-language) version is formatted so an examiner can check it side by side against the original without guesswork.
Sample certified translations
Our translations follow the same format as your source document, however we do not attempt to replicate its appearance. All translations are produced on our USCIS translations stationery and include a signed and sealed Certificate of Translation Accuracy.
Professional certified translation but, for less!
We charge a flat $18 per standard page (up to 250 words), with no per-word calculators, minimum-order fees, or document-handling surcharges.
| SERVICE | PRICE | WHAT’S INCLUDED |
|---|---|---|
| Apostille Document Translation | $18.00 / page | Translation of the underlying document plus the full apostille certificate (seal, tracking number, issuing authority, signatures), formatted for submission to the receiving foreign authority. |
| USCIS Certified Translation | $18.00 / page | Word-for-word translation, layout matching, and a signed Certificate of Translation Accuracy meeting 8 CFR § 103.2(b)(3). |
| Academic Credential Translation | $18.00 / page | Formatted for WES, ECE, and NACES evaluation standards, including grades, credits, courses, and honors. |
| Business & Legal Translation | $18.00 / page | Corporate filings, contracts, court transcripts, and bylaws translated by translators experienced in legal terminology. |
Standard delivery is 24–48 hours. Expedited delivery is available at $28 per page. Notarization of the Certificate of Translation Accuracy is available as an add-on for $9, and physical hard-copy delivery via USPS or FedEx is available for a small shipping fee.
$18/ page
- Expedited Delivery at $28/ page
- Certificate of accuracy
- 12-24 hours delivery available
- Native professional translators
Optional Add-ons
- Notarization available at $9
- Physical Delivery at $12
Others
$25- $30/Page
- Expedited Delivery at $35- $45/ page
- Certificate of accuracy
- 24-48 hour delivery
- Professional translators
How Does It Work?
Step 1 — Upload
Scan or photograph your document and apostille, and upload both through our secure client portal. No mailing of originals required.
Step 2 — Assignment
Your project goes to a translator who works regularly with apostille and immigration documents in your language pair.
Step 3 — Review & Delivery
A second translator or editor checks names, numbers, dates, and the apostille’s seal and registry details against the source. You receive a certified, print-ready PDF with the Certificate of Translation Accuracy attached. Hard copies are available on request.
Certificate of Translation Accuracy
A ‘certified’ translation doesn’t mean a government official translated it — it means the translation is accompanied by a signed statement attesting to its accuracy. Our certificate includes:
- A statement of the translator's competency in the source and target languages.
- Confirmation that the translation is a complete and accurate rendering of the original document.
- Document metadata: page count, source language, and any reference or serial numbers.
- Signature, corporate seal, contact information, and our ATA Corporate Member number (#280493).
Compliance & Trust
Certified translation falls under Google’s Your Money or Your Life (YMYL) guidance, since errors can affect immigration, legal, or academic outcomes. We back our work with a few concrete, verifiable credentials rather than general claims:
- Active ATA Corporate Membership, #280493.
- Registered corporate entity with the Georgia Secretary of State.
- Translations formatted to meet 8 CFR § 103.2(b)(3) where a USCIS-facing certified translation is also required.
- Rated 4.5 out of 5 across more than 16,000 client reviews.
“Any document containing foreign language submitted to USCIS shall be accompanied by a full English translation which the translator has certified as complete and accurate, and by the translator’s certification that he or she is competent to translate from the foreign language into English.” — 8 CFR § 103.2(b)(3)
65+ Languages Supported
Our translators work across more than 65 languages, including Spanish, French, German, Italian, Portuguese, Russian, Ukrainian, Polish, Chinese (Simplified & Traditional), Japanese, Korean, Vietnamese, Arabic, Turkish, Hindi, and Tagalog. If your language pair isn’t listed, ask — we cover the large majority of Hague Convention member-country languages.
Maria G. — Immigration Attorney, Miami
“I use this service for my clients’ adjustment of status filings. Pricing is straightforward at $18 a page, and I haven’t had a translation-related RFE since we started using them.”
Ahmed K. — Graduate Student, Boston
“WES rejected my first translation because it wasn’t properly certified. I switched to this service and had a certified translation matching WES formatting within two days.”
Sofia R. — Dual Citizenship Applicant, Los Angeles
“My birth certificate had an apostille seal that needed translating too. They handled the seal, tracking numbers, and everything else — the consulate accepted it without any follow-up questions.”
Frequently Asked Questions
Does USCIS require translations to be notarized?
No. USCIS no longer requires translations to be notarized — only certified in accordance with 8 CFR § 103.2(b)(3). Some state boards, courts, or foreign embassies may still require notarization; we can add it on request.
What’s the difference between a certified translation and an apostille translation?
A certified translation is a translated document with a signed accuracy statement from the translator. An apostille translation is the translation of a document that already carries (or requires) an apostille — the Hague Convention authentication stamp used for cross-border recognition. USCIS filings typically need a certified translation, not an apostille.
Can I translate my own birth certificate for my USCIS application?
No. USCIS guidelines don’t allow applicants, sponsors, or immediate family members to translate their own documents, due to conflict of interest. Translation must come from an independent, competent third party.
How does the $18-per-page flat rate work?
We charge $18 per standard page, defined as up to 250 words. There are no setup fees, language premiums, or handling surcharges — you know the total cost before the project starts.
Will my translation be accepted by WES, NACES, and ECE?
Yes. Academic translations are formatted to WES, ECE, and NACES evaluation standards, with grades, credits, and degree titles presented the way these agencies expect to see them.
How long does an apostille or birth certificate translation take?
Standard delivery for a one-to-two-page document is 24–48 hours. Expedited delivery is available at $28 per page.
Do you provide a physical copy of the certified translation?
By default you receive a digitally signed PDF, ready for electronic submission. Hard copies with wet-ink signatures can be mailed via USPS or FedEx for an added shipping fee.
What languages can you translate?
Over 65 languages, including Spanish, French, German, Italian, Portuguese, Russian, Chinese, Japanese, Korean, Arabic, Vietnamese, Hindi, and Tagalog.
What is your ATA Corporate Member number?
Our active ATA Corporate Membership number is #280493. We’re also registered with the Georgia Secretary of State. You can verify both independently.
What happens if USCIS issues an RFE related to the translation?
If USCIS issues a Request for Evidence tied to our translation, we revise it at no additional cost until it’s resolved.
Can you translate an apostille stamp in a different language?
Yes. We translate the full apostille certificate — all fields, tracking numbers, and signatures — alongside the underlying document.
Do you protect my personal data and document confidentiality?
Yes. Documents are handled through an encrypted upload portal, and translators work under signed non-disclosure agreements.
Does the $18 page rate apply to dense legal contracts?
Standard pages are calculated at up to 250 words. Denser legal or technical pages are billed in additional 250-word increments so pricing stays predictable.
Do you use machine translation for my documents?
No. Every document is translated and reviewed by a human translator with relevant subject-matter experience — we don’t submit raw machine output.
What formatting do you follow for vital records?
We mirror the layout of the original — tables, signature blocks, and seal placement — so an examiner can compare the translation to the source document side by side.
Can you translate medical records or immunization records for university enrollment?
Yes, including immunization records, medical histories, and health certificates required for university admissions or employment.
Is your translation service accepted by the Department of State?
Yes, our certified translations are accepted for passport applications, visa processing, and related State Department matters.
How do I calculate the total page count for my order?
Count the physical pages or distinct sides you need translated. Pages with unusually dense text (over 250 words) are billed in additional 250-word increments. Upload your files for an exact quote before you pay.
Can you translate old or handwritten records?
Yes, including handwritten annotations and older archival stamps and formats common on historical vital records.
Do you provide certified translations for corporate or business documents?
Yes, including articles of incorporation, financial statements, and commercial contracts for international business use.
How do I get started?
Go to our order page, upload your document (and apostille, if applicable), select your target language, and we’ll confirm your page count and price before you pay.
Editorial Policy
Every translation goes through a second-reviewer check for names, dates, figures, and institutional terminology before delivery. We follow the ATA’s Code of Ethics and Professional Practice.
About the Author
Shweta Choubey is a Translation Project Manager overseeing 10k+ translation projects annually for government agencies including USCIS and the U.S. Department of State’s Bureau of Consular Affairs (Passport Services). Her work sits at the intersection of certified translation, regulatory compliance, and large-scale linguistic operations.
📅 Last Updated: August 21, 2026