Notary Public and Translation: When Do You Need Both for Immigration?

Understanding the notary’s role

A Notary Public is a government-appointed official authorized to witness signatures and verify the identity of the signer. Notaries are commonly involved in legal documents, property transactions, and affidavits. But when it comes to immigration document translation, their role is much more limited than most people think.

Does USCIS require notarization?

No. USCIS explicitly does not require translated documents to be notarized. According to 8 CFR 103.2(b)(3), all that is required is that the translation be certified — meaning accompanied by a signed statement from the translator attesting to accuracy and completeness. The notary adds nothing to what USCIS cares about.

However, notarization can be required by other agencies. Here is a quick comparison:

When notarization is and is not required

• USCIS immigration filings — Certified translation only (no notary needed)
• State court proceedings — Often requires notarized translation
• University / school admissions — Sometimes requires notarization
• Foreign embassy submissions — May require apostille + notarization
• DMV (driver’s license) — Requirements vary by state
• Employment sponsorship letters — Check with the specific employer

When should you get both?

If you are submitting the same document to USCIS and another agency simultaneously — for example, to USCIS for a green card and to a state licensing board — you may need both a certified translation (for USCIS) and a notarized translation (for the state board). A professional service can prepare both versions from a single order.

What is an apostille, and is it different?

An apostille is an international certification issued by a government authority that authenticates the origin of a public document for use in another country. It is required in specific cross-border situations but is almost never required by USCIS for your immigration application.

Think of it this way: